Downstreet Housing and Community Development encourages public use of our community space as a gathering place for non-profits, government and community groups to exchange ideas, access and share information and participate in programs created for public enjoyment, public education and civic engagement.

About the Space:

Downstreet’s Community Space is comprised of two joined areas: the Conference Room/Classroom and the Work Café. The total capacity for the space is 65 people, with 40 people in the Conference Room/Classroom and 25 people in the Work Café.

Conference Room/Classroom Space:

  • Accommodates 40 with moveable tables and chairs
  • Includes the following technology:
    •  90” LED display monitor
    • VGA (with audio) and HDMI inputs for presentations
    • PowerPoint remote control with laser pointer
    • 4 ceiling-mounted speakers with wireless microphone and wall volume control
    • Wireless microphone

Work Café Space:

  • Kitchen with furniture that accommodates 25
  • Includes the following technology:
    • Ceiling-mounted projector and wall-mounted screen (projector will display the same presentation that is being shown in Meeting Room/Classroom space)
    • 4 ceiling-mounted speakers with wireless microphone and wall volume control
  • Full kitchen including:
    • Refrigerator/freezer
    • Microwave
    • Toaster Oven
    • Oven and Range
    • Dishwasher
    • Keurig Coffee Maker

Interested in reserving our community space for your event?

Please fill out the following form. Be sure to read our community space policy (below) before submitting your inquiry.

Community Space Inquiry

Community Space Policy

  • Reserving a Room
    To reserve a meeting room or event space, please visit downstreet.org or call 802-476-4493. Reservations are accepted on a first-come, first-served basis. Room reservations will be considered if booked two weeks in advance of the meeting date; requests made less than two weeks in advance will be considered on a case-by-case basis. Please see the meeting room policy when reserving a meeting room. If you have any additional questions, please contact the Communications Manager at communityspace@downstreet.org or 802-477-1330.
  • Space Priority
    Programs and functions hosted or presented by Downstreet will be given priority. Downstreet may cancel a reservation made by any organization or individual if the space is needed for Downstreet’s purposes. Downstreet will make every effort to provide adequate notice and will attempt to find the most convenient alternate date or suggest another location. Downstreet has the right to cancel or deny future booking requests and existing contracts for any individual or group which violates stated policy, regulations or procedures.
  • Prohibited Activities
    Downstreet meeting spaces may not be used for any activity that interferes with Downstreet’s operations or is considered to be dangerous to people or property. Sales of products or services, charging admission or registration fees, and/or soliciting donations other than in conjunction with a program or event sponsored or hosted by Downstreet are prohibited. Fundraisers sponsored by non-profit organizations will be considered on a case-by-case basis.
  • Customer Conduct Policy
    Those hosting meetings and events in Downstreet’s Community Space and their guests agree to abide by all policies and regulations relating to the use of the facilities, including Downstreet’s code of conduct, and accept responsibility for any and all damages to Downstreet’s building, contents and equipment (normal wear and tear excepted).
  • Insurance Requirement
    At the sole determination of the Chief Executive Officer or his/her designee, a comprehensive general liability insurance policy in an amount not less than $1 million naming Downstreet Housing & Community Development as an additional insured may be required for certain types of events. The certificate of insurance must be filed with the Event Coordinator at least one month in advance of the event.
  • Fees and Charges
    Downstreet may charge any and all applicable fees to any organization or individual using meeting rooms and event spaces. Subject to the other terms of this policy, no room rental fee shall be charged to any non-profit organization, community group, or governmental organization holding a meeting or event during Downstreet business hours. A small cleaning fee will apply to non-profit organizations, community groups and governmental organizations who use the space.
  • Delegation
    The Executive Director or his/her designee is granted full authority to make exceptions to this policy as deemed appropriate and to establish the procedures and fees necessary to implement it.
  • Government, non-profits, and community groups will not be charged a room rental fee for the use of community space/work cafe; a cleaning flat-fee of $50 will apply instead. Downstreet’s PA system is available for rent at the non-profit rate of $50. Non-profits must show evidence of 501(c) 3 status.
  • Non-profit groups or organizations may be assessed fees for staff operation of A/V and technology equipment, or for use outside of Downstreet’s regular office hours. Please see Other Charges section of this policy.
  • A signed confirmation shall be presented to the Event Coordinator at least two (2) weeks in advance of the event.
  • For-profit private businesses, groups or organizations may reserve rooms on an “as available” basis for a rental fee. Please see Meeting Room Fee Schedule.
  • A signed confirmation and a deposit shall be presented to the Event Coordinator at least two (2) weeks in advance of the event. The balance of the contract amount is due to the Event Coordinator on or before the date of the event.
Room Rate Full Day (6+ hours) Half Day (≤4 hours) Days/Hours Available
Conference Room /Classroom and/or Work Cafe $200 $100 Mon. – Fri. 4pm – 8pm

Sat. – Sun. 8am – 8pm

Use of Technology Equipment $100 $50 Mon. – Fri. 4pm – 8pm

Sat. – Sun. 8am – 8pm

PA System $150 $150 Mon. – Sun. 8am – 8pm
Use of kitchen equipment $50 $50
Required Deposit $100 $100

 

Government, non-profits, and community groups will not be charged a room rental fee for the use of rooms; a cleaning fee of $50 will apply instead. PA system is available for rent at the non-profit rate of $50. Non-profits must show evidence of 501(c) 3 status.

Based on whether Downstreet is open for all or part of the program, additional charges apply for all users for facilities and A/V staff providing services. For programs that end after Downstreet’s regular office hours, a minimum charge of one hour will apply. For programs or events held when Downstreet is closed to the public, a minimum charge of 4 hours will apply. Rate charges subject to change. Downstreet reserves the right to determine the appropriate staffing level required for the event based on the size and/or type of event.

Description Rate per hour
Facilities Staff per person charge $51
AV  Staff per person charge $56

 

For each event there is a flat $25 Equipment User Fee charged for the use of one piece or any combination of multiple pieces of audiovisual equipment/and or equipment set-up.

Room Rentals require a 50% deposit two weeks in advance of the event; balance due on or before the day of the event.  Additional charges may apply if the event exceeds reserved time.

  • For information about the rooms and details related to their use, please contact the Megan at 802-476-4493 during business hours: 8:00 am-4:00 pm, Monday through Friday. Voicemail messages may be left and will be returned as soon as possible. All room or event requests will be reviewed to determine eligibility.
  • Meeting rooms are booked on a first-come, first-served basis.
  • Meeting rooms are assigned based on availability and the size of the group.
  • To reserve a meeting room, please email communityspace@downstreet.org.
  • Meeting room requests can be made at least three (3) months in advance.
  • After receiving the request, Downstreet will contact the applicant to discuss the event and required equipment.
  • The room request will be processed and an email confirmation for the room reservation will be sent to the applicant.
  • A signed copy of a confirmation form sent Downstreet guarantees the room reservation.
  • Special events before or after regular Downstreet office hours should be booked eight (8) weeks in advance. A shorter notice must be authorized by the Executive Director.
  • An appropriate number of adult chaperones must accompany groups of minors or young children at all times.
  • All publicity for programs must include a contact person and phone. Publicity may not imply that Downstreet endorses or sponsors said program, unless written permission is given from Downstreet’s Executive Director. Meetings or events that are not sponsored by Downstreet must include in either written or electronic formats the statement, “Sponsored by (the name of the organization or business)”.
  • Groups may request consecutive meetings for three (3) months; however, Downstreet will not guarantee the same location for each time.
  • Reservations for a range of four months in advance can be requested by submitting a completed Room Reservation Form.
  • Cancellations should be made at least 24 hours in advance or as soon as possible by calling Downstreet at 802-476-4493.
  • The 24-hour notice is waived for weather-related cancellations.
  • The event is not canceled until Downstreet issues a notice of cancellation.
  • A for-profit room cancellation with less than 24-hour notice will result in forfeiture of the deposit, unless the cancellation was initiated by Downstreet. A non-profit room cancellation with less than 24-hour notice will be charged a cancellation fee.

Room set-up, if required, is the responsibility of the event host. Downstreet will assist with the room setup to accommodate reasonable meeting needs. Special room setups are limited to certain spaces. Downstreet staff can set up the space for an additional charge.

If needed, Downstreet can provide audiovisual equipment and technical support service for an additional fee. Please see available Audiovisual Equipment listed below. Use of audiovisual equipment other than that owned by Downstreet is not permitted.

PA System Rental

Downstreet reserves first priority for use of PA System at all times; and, in rare instances, may pre-empt the scheduled use of equipment for an event. Scheduled use of audiovisual equipment is on a first-come, first-served basis. For each event, a flat $150.00 user fee is charged.  Full refund of the PA System Rental Fee will be given if the required 24 hour cancellation notice is given by the customer.

Description of PA System equipment:

  • 2 Peavey speakers on tripod stands
  • 2 wired handheld microphones
  • 1 telescoping microphone stand
  • 1 Peavey mixer

A number of safety issues connected with holding events at Downstreet’s Community Space are listed below.

Exit Doors
Egress routes may not be obstructed in any way and exit signs must remain clearly visible. NO EXCEPTIONS.

Room Capacity
The maximum capacity set by law is posted in each meeting room. Exceeding the maximum capacity of a room is prohibited by law.

Candles, Smoke and Open Flames
Candles, incense or any other smoke or flame-producing device are not permitted anywhere in Downstreet’s Community Space. Such devices could easily set off the fire alarm system which would cause the evacuation of the building and summon the fire department.

Decorations
Decorations used at events cannot obscure exit signs or doors. Nothing may be taped or affixed to any part of the rooms. Glitter and confetti is strictly prohibited.

Electrical Cords
Use of electrical cords must be approved by Downstreet prior to their use. All electrical cords and cords on any equipment must be taped down.

Moving Equipment and Furniture
Fixed equipment or furniture must not be moved without the consent of the Event Coordinator. Only Downstreet can arrange any modifications to fixed equipment and/or furniture. Should any equipment or furniture be moved without permission, the group will be held financially responsible for any damage caused.

During regular business hours, Downstreet has limited free parking in the lot adjacent to the building. There is metered parking nearby. After 4:00 p.m., Downstreet’s parking lot is available for use, and metered parking throughout Barre City is free.

At the conclusion of your meeting, put litter in the trash container and report any problems that may remain.

We ask your cooperation at the conclusion of your meeting:

  • Leave the meeting room as clean and as orderly as possible.
  • Place all trash in receptacles provided by Downstreet.
  • Report any spills immediately to Downstreet.
  • Remove all personal effects, equipment and decorations.
  • Downstreet staff will remove any equipment provided.

Special cleaning requirements or damage caused during use of a meeting room or event space will result in an additional charge to the user.